Talkatoo

Talkatoo is a voice dictation and AI medical-records tool built by a Canadian team for veterinary practices: one seat maps to one DVM, and technicians and front-desk staff are not billed separately on the Ultimate plan. It folds consultation recording, call-back summaries, text follow-ups and desktop dictation into a single client, so a doctor can dictate while examining as usual and walk out with a SOAP note already shaped into subjective, objective, assessment and plan.

Core capabilities

• Automatic consultation notes: start a recording, run the appointment as normal, and get subjective, objective, assessment and plan sections generated from a template; edit them and drag them into the chart
• Call-back summaries: call clients from inside the client app and record the conversation, with a summary generated automatically; your clinic number can be masked
• Post-op text follow-up: build a follow-up schedule that sends on time and chases the client automatically, with unusual cases flagged separately
• In-chart assistant: dosage instructions, surgical reports, discharge instructions, dental and imaging reports generated from a prompt
• Dictation in any field: system-level text injection, so you can speak straight into PIMS fields, email and chat windows
• Medical-history summaries: upload PDFs, DOCX files, images and similar material to generate a summary, with a limit of one hundred megabytes per file

Where it fits Small-animal general practice, emergency and specialty clinics, and multi-site groups; equine and other large-animal templates are just as complete. It suits DVMs who already dictate while examining, and technician teams that need a record of call-backs and post-op follow-up. The desktop app covers Windows and macOS, and the mobile app doubles as a wireless microphone.

What sets it apart Most comparable products produce notes inside their own web app; Talkatoo injects text anywhere you can type, so there is no PIMS interface to wait for. Number masking on calls and text follow-up are gaps competitors generally do not cover, and per-DVM pricing means support staff come on board at almost no extra cost. Publishing list prices in four major currencies with self-serve signup is rare in veterinary software.

Editorial take It sits steady at four point seven on Capterra, where veterinary terminology accuracy and support responsiveness come up again and again across more than two hundred reviews. The weaknesses deserve stating plainly: only four English accents, with non-English systems falling back to en-US; no direct write-back into a PIMS; and subscription data that may be used for training, with opt-out available only by email. If the whole clinic speaks English and accepts pasting notes back in, the Notes Only tier starting at fifty dollars a month is a low bar to clear, but there is no free trial, so a thirty-day refund is the only way to test the water.